PMTA By-Laws

Mission Statement: The mission of this association is the advancement of musical knowledge and education, the promotion of high standards in the teaching of music and in the encouragement of self-improvement in the membership, the furthering of student knowledge in the field of music.

BY-LAWS of THE PEARLAND MUSIC TEACHERS ASSOCIATION –  Adopted April 8, 2014

ARTICLE I – NAME
The name of this organization shall be Pearland Music Teachers Association, also referred to as PMTA. It shall be an affiliated local association of the Texas Music Teachers Association and the Music Teachers National Association.

ARTICLE II – OBJECT
Said organization exists exclusively for charitable, educational, and scientific purposes, including such purposes as the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code. All activities of the association shall be for the promotion of the art, education, and appreciation of music, as well as for the advancement of musical knowledge, through the promotion of musical and charitable activities. The association is not organized for profit, and no part of its net earnings shall inure to the benefit of any individual or entity, unless it is used to provide scholarships or to encourage participation in related musical activities, such as attendance at state and national affiliated events.

The specific object of this permanent organization shall be:

  1. To stimulate self-improvement in the membership.
  2. To further student knowledge and skill in the field of music.
  3. To promote high standards in music education and performance.
  4. To promote community service using music as a medium.

The Pearland Music Teachers Association shall be a permanent organization. Said organization shall fund activities for the purpose of recognizing student achievement and expanding musical experience. In addition to student enrollment fees, said organization shall be maintained by contributions from PMTA, other organizations, and/or individuals, as permitted by the 501c6 classification of the Internal Revenue Code of 1954.

ARTICLE III – MEMBERSHIP

Section 1.       MEMBERSHIP CLASSIFICATION

Active Membership is open to all persons professionally engaged in any field of musical activity who also are members of an affiliated State Association and MTNA. Such membership provides the privileges of participation in the activities of the Association, holding office, and voting.

Patron Membership is open to all persons not professionally engaged in any field of music activity who wish to support the programs of the Association, subject to membership regulations of the affiliated State Association and MTNA. Such membership provides admission to all meetings of the Association, but does not include the right to vote or hold office.

Student Membership is open to any bona fide High School Student of music subject to membership regulations. Student members may attend all meetings of the Association, but do not have the right to vote or hold office.

Inactive Membership fulfills all prerequisites of active membership but, for personal reasons, chooses not to participate in the Association and does not attend meetings. A member with “inactive” status may attend meetings but may not vote, hold a Board Position, or enter students in events.

Section 2.     APPLICATION FOR MEMBERSHIP

Each applicant for membership shall be given an application form and a copy of the Code of Ethics of the Association. He shall fill out and sign the application form, which states, “I have read the Code of Ethics and am in accord with its provisions, and promise to uphold the ethical standards of the Association……”

The Board of Directors shall meet to confer, in person or by means of electronic mail, about applications for membership and decide to either recommend or reject the applicant for membership. This decision shall then be presented to the general membership, either at a meeting or by means of electronic mail, and be voted on. If the application is presented to the general membership via electronic mail, each member may vote by sending his or her decision to the 3rd Vice President in charge of membership.

Section 3.     TRANSFER OF MEMBERSHIP

A member in good standing from another association affiliated with MTNA and TMTA may transfer to the Association provided that the current qualifications for membership in the Association are met.

Section 4.     TERMINATION OR SUSPENSION OF MEMBERSHIP

The members may impose reasonable sanctions on a member, to include suspension or expulsion, from the Association following a hearing of the Executive Board. A hearing may be called for any infraction of the Code of Ethics set by the association, failure to pay dues, or any material and serious violation of the association’s articles of incorporation, bylaws, rules or criminal offense. The member in question will be notified in writing of the impending hearing and will have fourteen (14) days to respond. Said member may be represented by council. After said hearing, the findings of the Executive Board will be brought before the general membership and voted upon. A vote of two-thirds of the general membership is needed to impose sanction.

Section 5.     PROHIBITED ACTS

As long as the association is in existence, and except with the prior approval of the members, no member, officer, or committee member of the association shall:

  1. Act in violation of the bylaws or binding obligation of the association.
  2. Act with the intention of harming the association or any of its operations.
  3. Act in such a way that would make it impossible or unnecessarily difficult to carry on the intended or ordinary business of the association.
  4. Receive an improper personal benefit from the benefit of the association.
  5. Use the assets of the association, directly or indirectly, for the purpose other than carrying on the business of this association.
  6. Wrongfully transfer or dispose of association property, including intangible property such as good will.
  7. Use the name of the association or any trademark or trade name adopted by the association, except on behalf of the association in the ordinary course of the           association’s business.
  8. Disclose any of the association’s business practices, trade secrets, or any other information and not generally known to the business community to any person        not authorized to receive it.

Section 5.     RESIGNATION

Any member may resign from the association by submitting a written resignation to the president. The resignation need not be accepted by the association to be effective. A member’s resignation shall not relieve the member of any financial obligations that were accrued and not paid prior to the date of resignation.

Section 6. REINSTATEMENT

A member who was in good standing at the time of resignation may be reinstated in the class of membership from which he or she resigned by paying all dues for the current fiscal year, and by requesting that the 3rd Vice Pres. for Membership place his or her name before the Board for reinstatement, and by presenting evidence of meeting current qualifications for membership.

ARTICLE IV – FINANCIAL MATTERS

Section 1.     DUES

Annual local dues shall be set by the Board of Directors and reviewed annually.

National Dues

Regular Members……………………………….$65.00
Senior Members (over 69)……………………$52.50
Collegiate Members…………………………….$12.00

State Dues

Regular Members………………………………..$35.00
Senior Members………………………………….$26.25

Local Dues

All Members………………………………………..$20.00

Honorary Membership can be given with no dues collected.

Renewing members will make dues payments (National, State, and Local) directly to MTNA. Local and State dues will be rebated directly to local and state associations biweekly during the months of May and June. Dues will be payable immediately upon receipt of a renewal statement, and members whose dues have not been received by June 30 will not be entitled to any of the privileges of membership as stated in the MTNA By-laws.

Section 2.     FISCAL YEAR

The fiscal year runs from July 1 to June 30. Members who have not paid all dues (National, State, and Local) by June 30th, must pay a late fee of $5.00. Members must pay $10.00 to be reinstated after July 31.

Section 3.     COMPENSATION

Members will be reimbursed for expenses involved with fulfilling the duties of the office or chairmanship they hold within the organization. Members requesting reimbursement must fill out and submit to the treasurer a Check Request. (See forms at the back of the yearbook.)

ARTICLE V – OFFICERS

Section 1.     OFFICER POSITIONS

Officers of the Association shall be: President, President Elect, First Vice President, Second Vice President, Third Vice President, Secretary, and Treasurer.

A member may hold more than one office if the membership deems it necessary.

Section 2.     DUTIES OF OFFICERS

President – The President shall pan and preside at meetings of the Association; shall call and preside at meetings of the Board; shall select the appointed officers; shall appoint all standing and special committees, and shall perform all other duties implied by this title. He or she shall submit regular reports of all activities, list of officers and any other requested information to the State Local Associations Chair by June 30th of each year. He or she shall inform Association members of all state and national communication. If any vacancy occurs among the elective officers during the year, the President, with the approval of the Board by majority vote, shall appoint a qualified member to serve out the unexpired term. Should the office of President become vacant, the President Elect shall assume the duties of the President. This person shall preside over the remaining term of office.

President Elect – The President Elect shall preside in the absence of the President, and advise officers and members as to parliamentary procedure and shall attend all meetings of the Association and Board of Directors. He or she shall maintain current copies of the Association Bylaws, Standing Rules, and Constitution, and all amendments made thereto. The authority on questions of parliamentary procedure shall b The Standard Code of Parliamentary Procedure, as revised by the American Institute of Parliamentarians.

First Vice President – The First Vice President shall preside in the absence of the President and President Elect, and is Chairman of all Student Affiliate activities, and shall handle all procedures related to the Student Affiliate and see that they are carried out properly at the local and state levels.

Second Vice President – The Second Vice President shall preside in the absence of the President, President Elect, and First Vice President, and is responsible for programs and shall plan programs and workshops in accordance with the purpose of the Association.

Third Vice President – The Third Vice President shall preside in the absence of the President, President Elect, and First, and Second Vice Presidents, and is responsible for all activity relating to recruitment, retention and development of members. He or she shall keep an accurate register of all members of the Association.

Secretary – The Secretary shall keep the minutes of all meetings of the Association and of the Board of Directors; shall see that the minutes are in legal form and properly preserved; and shall perform such other duties as may be assigned by the President, such as attending to the correspondence of the Association. At the expiration of his or her term of office, all records and papers in his or her possession shall be turned over to his or her successor. Only minutes submitted and signed by the secretary or a proxy appointed by the President, in the event of the secretary’s absence will be considered approved minutes.

Treasurer – The Treasurer shall receive, collect, hold, and pay out all moneys for routine expenditures of the Association. He or she shall keep in detail a correct itemized accounting of all moneys received and expended and present a report at each meeting, a copy of which shall be filed with the Secretary. He or she shall sign checks jointly with the President only. At the expiration of his or her term of office, all records and papers in his or her possession shall be turned over to the successor. The Treasurer will present the membership with a budget for each fiscal year.

Section 3.     TERM OF OFFICE

The term of office is two years. No officer may serve in the same capacity for longer than two consecutive years, but may serve again in the same capacity after a one-year absence. A person appointed to fill a vacancy shall serve for the unexpired portion of the terminated officer’s term.

ARTICLE VI – ELECTIONS

Section 1.     ELECTION OF OFFICERS

The President shall appoint a Nominating Committee of three members in good standing, designating a chairman of the committee. At the last meeting of the fiscal year, the committee shall present to the membership a slate of officers, recommending one name for each office. Additional nominations may be made from the floor. The candidates for office, who receive the majority of the votes, are elected for a term of two years. They will assume office immediately following the election.

Section 2.     ELECTION OF CONVENTION DELEGATES

At the last meeting of the fiscal year, in accordance with TMTA requirements, the Nominating Committee shall present a slate of delegates and alternate delegates to the State Convention. Nominations may be made from the floor. Delegates shall be elected by the membership. Those delegates will attend the State Convention, and represent this local association.

Section 3.     VOTING

One-half of the active members shall constitute a quorum at a meeting of the Association.

Fifty percent of the members of the Board of Directors shall constitute a quorum of the Board.

Members on the roster who have been designated as “inactive” will not be counted towards the quorum. Members designated as “student” will not be counted toward the quorum, and may not hold office.

If a quorum is not present motions will be tabled until the next meeting. Voting may be conducted by mail or electronic mail.

ARTICLE VII – COMMITTEES

Section 1.     COMMITTEE APPOINTMENT

The President with the approval of the Board of Directors appoints committees, both standing and special.

Section 2.     COMMITTEE RESPONSIBILITIES

Committee Chairmen shall make reports of committee activities at the regular meetings of the Association. They shall submit to the Board activities and finances for the fiscal year at the May meeting of the Board of Directors. They shall give to their successors all materials pertinent to their event/committee’s functions including reports, finances, recommendation, etc.

Committee Chairmen shall endeavor to make activities financially self-sustaining. They shall exceed their approved budget only with the approval of the Board. They shall make major structural changes only with the approval of the Board. Fees for events may not be raised unless approved by the Board.

After each event, Chairs must provide an Event Report to the President, and if the event used printed programs, shall make an extra program available to the person in charge of Historian/Website upkeep. News items and information about committee activities shall be made available to the person in charge of publicity.

ARTICLE VIII – MEETINGS

Section 1.     MEETINGS

Regular meeting dates of the Association will be printed in the Yearbook. The President may call special meetings at any time with notice by phone, mail, or electronic mail. Emergency meetings of the Board of Directors may be called at any time and the general membership will be notified after the fact. Committees may meet at their own convenience, but all committee members must be notified of the meeting beforehand.

Section 2.     MEETING BY PHONE OR ELECTRONIC MAIL

Meetings may be scheduled by phone or electronic mail as deemed necessary by the President.

ARTICLE IX – AMENDMENTS TO BYLAWS

These Bylaws may be amended or altered only by the membership. Any proposed amendment must first have been presented to the membership either at a meeting or electronically, one month before the vote is taken. The vote to approve an amendment shall be a majority of those present at the meeting at which a quorum is present, or by a 2/3 majority vote of the membership through electronic mail.